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However, Preview Mode does not map to actual data, so it's difficult to tell if the design choices you make are valid ones. fpsl, preserving the layout view, sort order and toolbar display for sharing with others who have access privileges for that layout and those records.Īs you construct a chart for your database, both versions display your changes in a chart preview graphic that updates dynamically with each change. The found set will save with filename extension. Finally, capture and preserve that found set by clicking File-> Save/Send Records As/Snap Shot Link. To send a Snapshot link, search your database for particular records in a layout of your choice, then sort those found records in the way you want them to be viewed. They simply double-click on the file that you send them. It simplifies sharing data of a single record or a found set of records, enabling users to see exactly what you want them to see requiring you to provide step-by-step directions. Once you perform a Quick Find search, FileMaker Pro saves the search word or phrase for reuse if selected from the Quick Find drop down list.Ī final new feature that deserves special mention is an option called Snapshot Link. Enabled by default, you can search the open database layout for a particular word or exact phrase. Other features that educators and students will appreciate include the Quick Find option in Browse mode. For example, I could easily open a Natural History Museum Excel (.xls) spreadsheet storing information about dinosaurs ( I then customized the data in FileMaker Pro 11 Advanced Table View to hide columns, group selected data and insert trailing counts (below). This latest application makes it easier to work with data imported from Microsoft Excel. Additionally, both applications support older Pentium III and PowerPC G4/G5 computers as well as newer processors, a fact that budget strapped schools with legacy systems will appreciate.
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In schools and districts with mixed computing platform environments, FileMaker Pro 11 and FileMaker Pro 11 Advanced (available both for Macintosh and Windows operating systems) enable users to save data in a format that can be viewed, manipulated and edited equally by Macs and PCs. All of these time-saving tasks are well-suited to school and district central offices, where a managed large centralized database is more efficient than having different departments tracking data on flat file spreadsheets.įileMaker Pro 11 and FileMaker Pro 11 Advanced create databases using the same file format (.fp7) as versions 7 through 10, enabling users to work with older files. Users can import several tables at one time, copy functions from one FileMaker Pro 11 database file to another, create custom menus, debug scripts, and more.
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For example, the application's Quick Start screen simplifies the creation of a new database, enabling users to begin with an existing Excel, Tab Delimited, or Comma Separated data file or use one of several Starter Solution templates that can be further customized as needed.įileMaker Pro 11 Advanced has all the features of FileMaker Pro 11 plus a host of powerful customization options to build and modify reports more quickly. The latest versions of FileMaker Pro 11 and FileMaker Pro 11 Advanced incorporate a host of new tools and interface enhancements to make database construction, management and deployment easier and more robust than previous editions. Database applications also offer enhanced data security, saving changes automatically when users move from one data entry field to another. FileMaker Pro 11 simplifies viewing and printing because users can store records in linked data tables. Additionally, users can easily enter spreadsheet data incorrectly or make mistakes when sorting or updating.
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It's difficult to see all rows and columns in a single screen or print large data tables.
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While spreadsheet applications may be sufficient for simple data management, storing large amounts of data in a single spreadsheet table can prove unwieldy.